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Everything to Know About the Data Migration Process


Data migration refers to a process that moves data from one location to another, format to another, or from one application. In simple terms, it means introducing a new location for the data.

The process is commonplace in institutions and organizations, during which they try to increase the security of a particular data. When migrating data, it is paramount that you have a reliable and firm strategy for the security of the data. Some of the critical data that institutions transfer regularly comprise legacy data.

Legacy data refer to PST files, corporate emails, home drives, and companies’ vault email archives. It is critically important that institutions migrate legacy data to ascertain security and reliability in the present technological progression where cyber-attacks are commonplace. When conducting a data migration, several factors to put into perspective include data integrity, impact to the organization, budget, quality, and potential downtime.

Reasons why it is Crucial to Employ a Secure Data Migration Strategy

Unlimited reasons lead to data migration at the core being to improve the IT department’s performance and competitiveness and the general organization. A perfectly organized data enhances efficiency while decreasing extra costs spent on numerous software and hardware.

A proper data migration strategy is essential in helping reduce the chances of budgetary overruns, incomplete plans, and missed deadlines. Furthermore, keeping track of both stakeholders and team members updated is vital, enhancing faster and accurate job accomplishment.

Moreover, proper data migration strategy plays a critical role in enhancing security from cyber-attacks. As such, there is a limited risk of exposing an organization’s data to the common data breach, penalties, and fines.

What are the Alternatives of Data Migration?

There are various data migration options, including but not limited to the Manual option and the Full-featured migration tool. Using a full-featured data migration tool is crucial since it makes the process easy and reduces associated risks.

  • Storage migration: The focus of this type of migration is to transfer data from one storage device to another. It can occur on-premises or in the cloud. The process is not as easy as copy-pasting from one source to another since there is a need to understand the computation, the final destination, and how you will access the data. There is a need for a firm plan on the process involved.
  • Database migration: This method involves upgrading the database engine and then moving it to another device. Most institutions prefer this to storage migration because they involve large volumes of data. It is possible to compute this if you back up the database, detach them from the engine, and then migrate them to the new engine.
  • Application Migration: The method involves combining both the database and storage migrations. When moving an entire software application, it is crucial to note that folders, installation files, and databases will be relocated to another file. This type of data migration is evolving since there is a need to engage an application vendor who will ensure the proper functionality of the application following the migration.

Qualities of a Successful Legacy Data Migration

A successful legacy data migration is characterized by several qualities, which include the following:

  • Appropriate end-user experience
  • Sufficient update to the users regarding the process, including information on their data location after the migration
  • Thorough research and rectification on errors that may have taken place the process
  • Whether the data source systems and environment have been thoroughly cleaned after the process
  • When all the involved data repositories have been migrated

Importance of Hiring Data Migration Services

Hiring data migration services is the most critical step in ensuring that the process runs seamlessly. As such, your data migration service will ensure that the following data migration best practices are followed to the latter.

  • Creating and following a data migration plan
  • Ensure that you are fully knowledgeable on the data
  • Proper implementation of the legacy data migration policies
  • Run a test on the data that has been migrated
  • Scrutinize the process and document them

The Bottom Line

The data migration process is necessary for every business venture in the present day. There are many ways to go about the process. However, to improve simplification, security, and reliability after the process, it is paramount that enterprises should consider engaging data migration services.